Effective Date: 14/1/2025

Last Updated: 14/1/2025

At Workplace Wellbeing, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website or use our services. By using our website, you agree to the terms of this policy. If you do not agree, please refrain from accessing the site or using our services.

1. Who We Are

Workplace Wellbeing specializes in promoting mental health and well-being in workplaces. This Privacy Policy outlines how we handle your data responsibly and ethically.

2. Information We Collect

We collect both personal and non-personal information to improve our services. This includes:

2.1 Personal Information

We may collect the following details when you interact with us:

  • Name
  • Email address
  • Phone number
  • Job title or company name (if provided)
  • Any additional information included in messages or requests via our contact forms.

2.2 Usage Data

When you visit our website, we may automatically collect:

  • IP address
  • Browser type and version
  • Device information
  • Pages visited, time spent on pages, and navigation paths
  • Referring websites or search terms.

2.3 Comments and Media

If you leave comments on our website, we collect the data shown in the form, along with your IP address and browser information to help detect spam.

If you upload images, avoid including location data (EXIF GPS), as other visitors may download and extract this information.

3. How We Use Your Information

We use your information for the following purposes:

  • Service Delivery: To schedule appointments, provide consultations, or fulfill your requests.
  • Website Optimization: To improve site functionality and user experience.
  • Communication: To send newsletters, updates, or promotional materials (with your consent).
  • Customer Support: To respond to inquiries or feedback.
  • Legal Compliance: To comply with applicable laws and regulations.

4. Sharing Your Information

We respect your privacy and will never sell your personal information. However, we may share your data with:

  • Service Providers: Third-party providers who assist with website hosting, email marketing, or payment processing.
  • Legal Obligations: To comply with laws or respond to legal requests.
  • Business Transfers: In the event of a merger, acquisition, or sale, your data may be transferred.

5. Cookies and Tracking Technologies

We use cookies to improve your experience. Cookies help us:

  • Recognize repeat visitors.
  • Analyze website traffic and usage patterns.
  • Provide personalized content and advertisements.

5.1 Managing Cookies

You can disable cookies through your browser settings. However, this may limit certain features of the website.

5.2 Cookies for Comments

Cookies for comments may save your name, email, and website details for one year for convenience.

6. Embedded Content

Articles on this website may include embedded content (e.g., videos, articles). Embedded content behaves as if you visited the other website, which may collect your data, use cookies, or track your interactions.

7. How We Protect Your Information

We implement robust security measures, including:

  • Encryption: Protecting sensitive data during transmission and storage.
  • Access Controls: Restricting access to authorized personnel only.
  • Monitoring: Conducting regular security audits and monitoring for vulnerabilities.

However, no system is 100% secure, and we cannot guarantee absolute protection.

8. Your Rights

You have the following rights regarding your data, subject to applicable laws:

  • Access: Request a copy of your data.
  • Correction: Request corrections to inaccurate or incomplete information.
  • Deletion: Request that we delete your data, subject to legal obligations.
  • Opt-Out: Opt out of marketing communications.
  • Data Portability: Request a portable copy of your data.

9. Data Retention

We retain your data as follows:

  • Comments: Retained indefinitely to recognize follow-up comments automatically.
  • Accounts: Personal data for registered users is stored in their profiles. Users can update or delete this data anytime (except usernames).

10. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices of these websites. Please review their privacy policies for more details.

11. Where Your Data Is Sent

Visitor comments may be checked through an automated spam detection service. Data may also be shared with third-party providers for essential services.

12. Updates to This Privacy Policy

This Privacy Policy may be updated to reflect changes in our practices or legal obligations. Please check this page periodically for the latest version.

13. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us

Workplace Wellbeing